We have had a number of questions about our proposal to change the time of the AFCW PLC AGM which was due to be held at 5.15 pm tomorrow, 7 April.
The reason we felt we needed to move the meeting to a different time was that it was clear from various responses that many more people than usual wished to attend and this led us to reconsider how we could manage access to the meeting.
First, we are required to ensure that any PLC shareholders who wish to attend the company’s AGM can gain access and so they need priority. There is space for only 250 people in the room and there are about 2,300 shareholders. This meant that everyone would need to be checked against the shareholder register while everyone else waited.
Next we will give access preference to DT members. There are also over 2,000 such members (fewer than half are both shareholders and DT members). After shareholders and DT members had been admitted then any remaining spaces would be available to other fans.
To do this process properly would be likely to take an hour, would require queue management and would almost certainly cause unhappiness among everyone involved so, in our opinion, it is not practical.
We recognise that the reason that the meeting would be much better attended than normal is that many fans want to ask questions and express views about the Club. Therefore we propose to hold an open meeting, for all fans, in the next two weeks. We will announce the date very soon.
As regards the AFCW PLC AGM, we accept that holding it at 11.00 am on Saturday is not viable and so we propose to adjourn the formal 5.15pm meeting and reconvene it as soon as reasonably practical.